Privacy Policy

PolicyReady is a platform designed for environments where governance, security, and compliance are not optional — they are foundational. This Privacy Policy explains how we collect, use, store, and protect your data, with adherence to internationally recognized standards and regulatory frameworks.

1. Data We Collect

  • Account Information: Name, email address, and credential data (encrypted).
  • Audit Trails: Every critical event — including logins, modifications, approvals, and role changes — is logged, timestamped, and attributed to the acting user.
  • System Metadata: Limited diagnostic data to support platform integrity and security hardening.

2. Compliance and Security Frameworks

PolicyReady is aligned and designed to work with the following standards and control frameworks:

  • ISO/IEC 27001: Information Security Management Systems
  • ISO/IEC 27002: Code of Practice for Information Security Controls
  • NIST SP 800-53 Rev. 5: Security and Privacy Controls for Federal Information Systems
  • NIST Cybersecurity Framework (CSF): Framework for Improving Critical Infrastructure Cybersecurity
  • FedRAMP (Moderate Baseline): Operational controls for cloud systems handling government data
  • CSA Cloud Controls Matrix (CCM): Cloud-specific control objectives and security principles
  • CIS Controls: Center for Internet Security Critical Security Controls
  • COBIT: Governance and Management of Enterprise IT
  • ITIL v4: IT Service Management best practices
  • HIPAA Security Rule: Security standards for protecting health information (as applicable)
  • PCI DSS: Payment Card Industry Data Security Standard (for any financial processing integrations)
  • SOC 2 (Trust Services Criteria): For operational security and availability assurance

Our commitment to these standards is not performative — it governs our code, infrastructure, and operating procedures.

3. Data Residency

All data is hosted within the United States in secure, compliance-ready data centers. No data is transferred or stored outside the US. We maintain strict residency assurance for regulated environments.

4. Audit Logging & Monitoring

Actions performed within the platform are permanently logged for audit and compliance purposes. Attempts to circumvent controls, access unauthorized records, or manipulate policy artifacts may be logged and reported. All logs are tamper-resistant and subject to internal review.

5. Zero Tolerance for Misuse

Any attempt to abuse, exploit, or unlawfully access this platform — including policy manipulation or impersonation — may trigger alerts, investigation, and legal action. Our cybersecurity posture is not theoretical. You are being monitored.

6. Data Protection

  • All transmissions are encrypted using TLS 1.2+.
  • Data at rest is encrypted with AES-256 or higher.
  • Role-based access controls restrict exposure to only what is necessary.
  • Periodic vulnerability assessments and static code analysis are conducted.

7. Data Retention and Deletion

We retain data as long as needed to meet our operational, legal, and compliance obligations. Deletion requests may be honored only if they do not conflict with regulatory or audit requirements.

8. Your Responsibilities

By using this platform, you affirm that you understand and accept the seriousness of its purpose. This platform is not intended for casual use — it exists to support policy enforcement, governance oversight, and cybersecurity assurance.

9. Contact and Reporting

Questions, requests, or suspected misuse can be reported to [support] at policyready.io. Our response team treats all communications as sensitive.

Last updated: May 15, 2026